Part Time Admissions Coordinator - Inpatient Rehab

Job ID 287192
Part Time
6601 Harris Parkway
Fort Worth, TX 76132

Job Description

Baylor Scott & White Rehabilitation Hospital

*A joint venture with Select Medical & Baylor Scott & White*

Fort Worth, TX


Part Time Admissions Coordinator

Monday & Friday w/ Flexible 3rd day Coverage

20 hours Per Week, or PTO Coverage




As the Admissions Coordinator, you are one of the first faces our patients see when coming to our rehab hospital. The Admissions Coordinator is a key member of our admissions/business development team and keep everything moving smoothly within the department. 


Position Summary

The Admissions Coordinator facilitates a timely, accurate and otherwise effective referral intake as outlined in the admission workflow process. The Admissions Coordinator provides analytical insight into the admissions data and referral patterns for effective and sustained business development. Coordinates activities with other departments as needed and participates in other related organizational activities.

  • Oversees the pull-through process for the hospital under the direction of the Director of Business Development - providing support, customer service and timely resolution of all aspects for admissions and seeking assistnace from the DBD or CEO as needed
  • Ensures that all deficiencies remain at 0% to eliminate holds, working with CBO and HIM to ensure any errors are resolved.
  • Ensures every referral is timely and accurately entered in Transitions of Care
  • Processes timely insurance verifications
  • Assists in pre-cert/authorization process – tracks for follow up and timely processing
  • Works with DBD, CEO and other leaders to ensure timely admissions from time of referral
  • Works with team to resolve occasional challenges and overcome obstacles
  • Is admissions focused
  • For Case Manager: Provides appropriate documents to Case Management team timely
  • Enters patient data in HMS/MedHost when pre-admitting, and enters details of patient’s benefits and billing instructions.
  • Completes admissions paperwork and reviews all patient forms/demographics with patient/responsible party. Secures signatures on all necessary documents. Scans completed documents, including insurance cards and photo ID.
  • Leads the morning meeting with census, budgeted numbers, etc.
  • Communicates admissions time, bed number, physician, etc. to the hospital when there is a confirmed admission.
  • Provides tours of hospital.
  • Provides customer service by accurately answering questions, for internal and external customers.
  • Manages LOA's in HMS/MedHost, ensuring accurate entries for all LOA patients. Completes forms as necessary for corrections.
  • Review and enter daily census via Select Portal by 11am EST. Ensure accuracy on a daily basis, as well as initiating any changes/updates that might be necessary.
  • Performs Other duties as assigned.


Minimum Qualifications

  • Education: High School Graduate or equivalent required.
  • A minimum of two years experience performing a broad range of duties with an Admissions or Pre-Admissions Department required.

Preferred Experience

  • Knowledge of Medical terminology preferred
  • Knowledge of insurance verification preferred
  • Experience working with Excel and databases
  • Previous experience within a physical rehabilitation setting preferred.

Additional Data

Overview of Select Medical Inpatient Rehabilitation Hospitals


Select Medical’s Inpatient Rehabilitation Hospitals provide advanced treatment and comprehensive care to best address the medical, physical, emotional and vocational challenges for individuals with:

  • Brain Injury
  • Spinal Cord Injury
  • Stroke
  • Amputation
  • Neurological Disorders
  • Orthopedic Conditions
  • Multiple Traumas

**Select Medical is committed to having a workforce that reflects diversity at all levels and is an equal opportunity employer. Qualified applicants are considered for employment, and employees are treated during employment without regard to race, color, religion, national origin, citizenship, age, sex, sexual orientation, gender identity, marital status, ancestry, physical or mental disability, veteran status, or any other characteristic protected under applicable law.