Accounts Payable Team Lead: Invoice Processing

Senior level position responsible for accurately processing third party vendor invoices and payments through the Select Medical accounts payable system.  Perform accounting and other duties related to the efficient maintenance and processing of accounts payable transactions.  Support Team Lead with projects as needed. Timely and accurate processing of invoices and RFP’s.

• Support and be the liaison between the AP Invoice Processing Team and the Supervisor
• Assist AP team with invoice and RFP entry as needed (mostly at period close).
• Work with supervisor to manage daily workflow to ensure the team meets the 48 – 72 hour service level agreement.
• Maintain a listing of recurring payments with high importance deadline dates to ensure that payments are made but the due for all time sensitive vendors.
• Ensure administrative tasks related to KTM such as Working Folder, Duplicate reporting and void processing are completed in a timely manner.
• Assist in the identification of vendors for KTM processing. Monitor new vendors to ensure identified vendors are properly processed as KTM versus Markview entry.
• Troubleshoot AP Representative’s questions, issues and concerns.
• Ensure proper documentation is obtained to support Request for Payment (RFP’s)
• Audit invoices for accuracy of entry and completeness of information provided (electronic payment audits, high profile vendors and compliance with SOX documentation).
• Working knowledge of chart of accounts.
• Manage the weekly check run process and the creation of manual checks as needed. Assign audit responsibilities for check runs.
• Review voids prepared by AP Representatives to ensure all void documents are completed correctly and supporting documents are properly attached.
• Research vendor inquiries and discrepancies. Flag and clarify any unusual or questionable invoice items or prices.
• Lead team in the completion of all activities associated with month end close.
• Perform team lead tasks such as building runs, running reports from Oracle (-V audit, zero distribution, reports related to ensuring electronic vendor payments are accurate, open items report and others as needed).
• Research Positive Pay Rejections, as assigned, and respond to Treasury team in a timely manner.
• Assist and notify Vendor Maintenance with vendor change/corrections and provide W-9 information when new vendors are set up. Work with field to ensure W-9’s are received when new vendor set ups are needed but no W-9 submitted.
• Train new hires on all aspects of invoice processing and general ledger coding.
• Perform ADI uploads as necessary to support the team and ensure all uploads are completed as received.
• Work with Supervisor and Manager in the creation and maintenance of process documentation.
• Serve as check run backup as needed.
• Serve as backup for other team leads as out of office situations occur.
• Assist Supervisor in the monitoring of daily workflow for the team.